Features

Groupware is envisioned to include the most critical components with popular features for daily business communication and collaboration. Following are the key ones available to date in an all-in-one environment and more useful features, updates & enhancements will follow soon.

Home

• # At-a-glace view of the daily essentials
• # Summary of new email, calendar events, tasks & memos
• # Email & Files disk storage utilization
• # Last login date and IP address

Self Service Administration

• # Integrated within the standard web interface
• # Create, modify and delete user accounts
• # Create groups of users
• # Task delegation, user privilege control
• # Disk storage allocation
• # SOAP based Web Services API (e.g. user creation)
• # Specify which applications users may access
• # Monitor users disk storage usage & last login date

Business Email

• # Full featured email account for @yourdomain.com
• # Web interface with easy access to common features
• # All email is stored centrally for 24x7 access
• # Support web access, IMAP & POP3
• # Create and view HTML formatted messages
• # Integrated with Contacts Manager
• # Addresses auto-completion suggestion as you type
• # One click quick add email addresses (From, To, CC) to your personal contacts
• # Quick and fast headers search
• # Auto-responder
• # Option to forward mail to another account
• # Centrally managed storage quotas
• # Storage quota exceeded notifications
• # Fields sorting by name, file size, date, subject
• # Organize email in custom folders
• # Customizable salutation / signatures
• # Large and multiple file attachments
• # Attach files directly from online Files
• # Last login reminder displaying last login time & IP address to detect unwanted intrusion
• # All incoming emails are protected by industrial-level antivirus software

Shared Files/Photo Albums

• # Interrupt-safe upload / download files from or to PC
• # Unlimited upload file sizes
• # Sharing files to groups or users
• # Thumbnail image view
• # Organize files within folders
• # Attached files from online Files area directly to email
• # Centrally managed storage quota
• # Secure access for Administrator created users only
• # Centralized departmental / group folders

Shared Calendars

• # Share & delegate user's calendar
• # One click subscription of calendars
• # Merge multiple calendars into a single view
• # Group events by calendars view
• # Private or public events management
• # Personalized time zones and hours of display
• # Email event reminder
• # Configurable date and time format
• # Event attachment directly from online Files area
• # Full integration with Contacts for event invitations
• # Advance recurring events engine
• # View schedule by day, week, month and year modes

Group Tasks

• # Group multiple stand alone tasks as a project whenever it is needed
• # Divide a project into multiple tasks and assign them to multiple parties
• # Assign task and invite participants with selected roles
• # Create discusssion topics on specific tasks for selected users
• # Global replacement of project participants
• # View tasks & its sub tasks in project / hierarchy format
• # View tasks log - creation, assignment, change of ownership, status/ progress updates
• # Track tasks by assignees, due dates, priorities, completion status
• # Attach files from online Files area directly to tasks
• # Set due date email alerts
• # Integrated within Home for at-a-glace view of the daily essentials

Corporate Memos

• # Attach files from online area directly to memos
• # Full integration with Contacts for sharing memos
• # Fields sorting by sender, date and subject
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• # Integrated view for private, shared & received memos
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• # Capable for designated users or corporate wide announcements
• # Full report on shared memos with details like who has read and when

Corporate Forums

• # Full integration with Contacts for easy discussion invitation
• # Private or public discussion at the option of forum / topic owner
• # Attach files to messages directly from Files area
• # Organize messages within topics and topics within forums

Shared Contacts

• # Integrated view for private contacts & shared contacts
• # Designated contacts and distribution lists as private or shared
• # Shared user / staff directory
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• # Fully integrated with the mail and calendar areas
• # Import / export data from CSV file format
• # Supports multiple email addresses
• # Company name auto-completion in contact form
• # Exports vCard
• # Synchronization with PCs, PDAs & smartphones that support SyncML standard

SyncML Server

• # Synchronize contacts with PCs, PDAs & smartphones that support SyncML standard - most modern mobile devices of Nokia, Sony Ericsson, Motorola, Siemens, Samsung, Palm, etc. are SyncML enabled
• # User defined synchronization preference - my contacts, shared contacts or users
• # Detail synchronization log of device, last sync date & IP, items added, updated, deleted & rejected

Security

• # All account is password protected for privacy and security
• # Access to site is by administrator permission only
• # Sessions auto logout after predetermined inactivity time
• # Web log of last login time and IP address to detect unauthorized access
• # Round the clock enterprise anti virus scanning
• # 24 x 7 proactive monitoring of network attacks with sophisticated software tools
• # Redundant network and server components to ensure maximum uptime
• # User data is mirrored & backup daily
• # Access to backup and production servers is limited to Avivasoft system administrators only for maximum security control
• # Multi level secure data center manned by professional on a 24 x 7, with CCTV and motion detectors control, n+ 1 UPS, diesel generator, etc

Technologies

Groupware is designed and built with cutting edge technologies for high availability, maximum security and absolute privacy. We care and protect customers' data as if it were ours.

Industrial Design:

Groupware is designed and built on a J2EE / SQL layered structure that can grow in the smallest unit as demand increases and it employs industrial grade routing and messaging algorithm that provides high reliability, efficient performance and strong security.

Open Architecture:

Groupware is a set of integrated web services and software utilities that are based on open technologies and standard protocols. Such approach allows for seamless integration with a variety of clients' in-house applications that using web services standards.

Unsurpassed Security:

Physical security - servers and data are kept in a professional managed data centre where access is limited to authorized personnel only.

• # Reliability - redundant network and server components to ensure maximum uptime, daily data back-ups.
• # Scalability- we monitor network, system performance proactively and upgrade capacity to meet usage requirements.
• # Data security - when it comes to data security and privacy, we don't compromise. Accessing production servers is limited to employees for necessary system maintenance, monitoring and backup.
• # User authentication - a valid username and password are required to access data and applications.

System Requirements

Recommendations

• # IE 5.5 or higher on Windows 98 or higher
• # 64 megabytes of memory or higher
• # A LAN, DSL, cable modem or dial-up Internet connectio